University of Pennsylvania

Executive Assistant, Penn Center for Community Health Workers

Posted on April 2, 2019

About the position: Are you an organized, results-oriented, multitasker with a passion for social justice? If so, this is the job for you! We’re looking for a highly competent, diplomatic, energetic individual to support our executive leadership. This is a key role in a fast-growing organization doing excited work to reduce health disparities and inequality in the United States.

About the organization: The Penn Center for Community Health Workers is a nationally-recognized hub for Community Health Worker (CHW) research, patient care, and dissemination. Our IMPaCT CHW model has served more than 8,000 people in Philadelphia. The program is proven to improve primary care access, chronic disease control, and mental health while reducing hospital days by 65%. More than 1,000 organizations have accessed our tools (http://chw.upenn.edu) and we work with organizations across the country to help them launch and sustain effective CHW programs. We are part of the University of Pennsylvania Health System, which provides competitive salaries and exceptional benefits, including a retirement contribution and annual tuition benefits.

Key Duties and Responsibilities: The Executive Assistant is responsible for supporting our executive team to increase organizational productivity and ensure smooth functioning of underlying processes and systems. An integral member of our fast-paced, high-functioning team, you will:
 Manage schedules for a four-person executive team
 Make travel arrangements department-wide
 Oversee the hiring and onboarding process of all new staff for department of 60 employees
 Ensures the successful implementation of events, including on-site meetings and trainings
 Supervise an Office Manager
 Receive and directs visitors to the Center
 Screen calls and direct them to the appropriate party
 Collaborate with university and local vendors to maintain organizational systems and function
 Respond to requests and provide information to interested parties about the Center and our work
 Ensure the successful completion of special projects

Skill and Experience Required:
 Previous experience in an administrative or support role
 Superior time management and organizational skills, including the ability to multitask with ease
 Able to meet deadlines and remain calm under pressure
 Works well with a wide variety of people, including all staff and partner organizations
 Comfortable giving direction to others
 Excellent verbal and written communication skills
 Able to manage projects independently and juggle multiple projects simultaneously
 Extremely familiar with Microsoft Outlook, Word, Excel, PowerPoint and Adobe Acrobat
 Handling confidential information, including executive correspondence and budgets, with an exceptional level of care
 Must be willing to commit to minimum two years of employment
 Associate’s degree required; bachelor’s preferred

To Apply: Send cover letter and resume to Chanel Ortiz (chanel.ortiz@pennmedicine.upenn.edu) with subject line “Executive Assistant”. Please label attachments as follows: “LastnameFirstname_EAcoverletter” “LastnameFirstname_EAresume” Materials can also be faxed to 215-243-3254, attention Chanel Ortiz.


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