Project HOME

Elementary Program K-8 Administrative Assistant, Honickman Learning Center

Posted on April 23, 2018


Assist the K-8 Program Manager of the Honickman Learning Center and Comcast Technology Labs with the day-to-day  administrative and programmatic duties. Duties are to be completed in a timely manner with attention to detail, accuracy and a high level of professionalism. Administrative duties are completed before engaging in programmatic tasks.

Essential Duties and Responsibilities

Program Support:

  • Develop positive relationships with youth and parents.
  • Publicize the After School program and distribute applications and information about the program to families; perform outreach at community events, leaflet neighborhood and schools and provide general support to implement the K-8 After School recruitment plan
  • Food ordering, prep, servicing, tracking and reporting after school snacks and camp meals.
  • Ensure each class Binder meets OST contract requirements. (Sign in sheets, Allergy List, Emergency Contact List, etc.)
  • Take daily student count and conducting daily Absentee calls from 4pm and 5:30 pm.
  • Ensuring Dismissal & Safety Procedures and Protocols are followed daily.
  • Support and help coordinate parent meetings and conducting outreach.
  • Assist with arranging and supervising field trips.
  • Assist with student transportation, as required.
  • Be available for occasional weekend or evening activities.
  • Provide coverage at the Receptionist Desk when needed, including handling incoming phone calls, HLC security and interaction with clients/guests.

Administrative Support:

  • Responsibly handle confidential student and staff files.
  • Organize and maintain an efficient filing system for student, staff and program records.
  • Collect and process new registrations for K-8 ensuring applications are complete and all families provide proof of application to CCIS prior to enrollment.
  • Collect fees as a designee of Program Manager, and in that role abide by all expectations as listed in the “Collection of Fees and Events Rents” policy and procedures.
  • Maintaining accurate account/record of CCIS eligibility on file and submitting monthly CCIS invoices.
  • Assist Program Managers in processing and maintaining all DPW, OST contract and DHS licensing documentation required to be maintained for students, staff and program.
  • Submit all required student, staff and program data to PHMC via PCAPS and maintain PHMC database for K-8 and Teens, including K-8 and Teen Program invoicing.
  • Accurately input attendance for K-8 into ETO each day. Assist with set up and update of K-8 student records in ETO, including demographics, forms, assessments, and outcomes as needed specific for the K-8 program ETO, including demographics, forms, assessments, and outcomes as needed specific for the K-8 program
  • Perform other duties, as requested

Minimum Qualifications

· Associates or Bachelor’s Degree

· Minimum 2 Years after school program/administrative experience

· Ability to work well with a wide variety of people

· Excellent verbal and written communication skills

· Strong computer skills (Excel, Word, email, internet)

· Database experience (data entry, data management, and creation of reports)

· Excellent organizational skills

· Ability to work independently and collaboratively

· Ability to adapt to changing work assignments and to function effectively in a high pressure short deadline environment

Preferred Qualifications

· Valid driver’s license

Project HOME is an Equal Opportunity Employer. This position requires criminal background (child abuse, PA, FBI) and drug screen clearances.

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